• Create & Fill out your OOO Coverage Plan in its entirety:
• Ask teammates to cover for you at least one week in advance. Make sure your teammates fully understand all tasks. Teammates are not required to cover for you, so build a good relationship with them before asking! Teammate keeps a log in the Coverage Plan, so you can catch up after return
• Appoint a default decision maker for non-addressed items in your OOO coverage plan. If no one is appointed, it goes up the management line.
• Turn on your personal Filmhub Google calendar’s OOO feature to automatically reject meetings during out-of-office dates (open toggle, for example).
• Change ownership of all meeting invites and add a co-host to your Zoom meetings that need to be covered during your time off
• Set up your OOO reply in Google Mail using the template below:
• 2-3 business days before you are OOO, inform everyone in the #general Slack channel about your out-of-office days and link to your coverage plan. At the end of your last working day before your vacation time, change your Slack user name to “Name - OOO until xx/xx/202x” for others to see that you are OOO.
  • Sample message:
    • Hey Folks! I will be OOO 10/1-10/5, headed to spend time with my sister! My OOO coverage plan is here.
• Unplug and make the most of your time away! Rest is vital for long-term productivity and well-being.
• Upon returning, follow up on critical tasks, thank teammates who supported your coverage, and share fun photos in #fun on Slack.